Administration
October 2, 2024
Accounts Receivable – Project Support Coordinator
Charlotte
We are looking for a driven and skilled individual to join our team as an Accounts Receivable / Project Support Coordinator. In this role, you will be responsible for generating and submitting customer invoices, tracking and reconciling payments, and ensuring timely collection of outstanding balances. The ideal candidate will have at least five years of experience in accounts receivable, possess a keen eye for detail and accuracy, hold an associate degree in accounting or a related field, and demonstrate a solid understanding of accounting fundamentals. Strong written and verbal communication skills are essential.
Benefits:
| Full Time | Monday to Friday Benefits: Medical | Dental | Vision | 401(k) | Paid Holidays | PTO
Skills/Abilities:
- 5+ years of finance or accounting related experience in a small to mid-sized company
- Experience with Oracle NetSuite &/or Avalara
- Intermediate/advanced experience with Microsoft Office applications
- Intermediate/advanced data entry skills
- Exceptional attention to detail
- Strong problem solving and analytical skills
- Excellent communication and interpersonal skills
- Highly organized with strong time management and prioritizing skills
- High degree of familiarity with accounts receivable functions
- Must be able to work well in a fast-paced, team-focused environment
- Ability to manage multiple projects simultaneously, prioritize and manage expectations
Responsibilities:
- This position will support a fast-paced team with high-volume accounts receivable entry, collections and contracts management.
- Collaborate with various team members in the execution of project set-up, contract management, processing a high volume of customer invoices daily and collections.
- Format, process & deliver timely and accurate customer invoices daily via email and customer portals
- Provide project accounting support including final review of proposal before acceptance to achieve compliance with contractual terms, and billing schedules.
- Coordinate with key personnel on progress billing (AIA).
- Communicating with clients on a regular basis to ensure billing acceptance and payment terms.
- Monitor accounts receivable aging reports and follow company guidelines on past due follow-ups and collections to promote timely customer payments.
- Provide division team with project accounting support and analytics, including past due escalations.
- Maintain procedures for sales tax application & provide calculations to support sales team in the creation of proposals.
- Employees in this role will report to Controller/Asst Controller, with a dotted line to the GM's
- Respond to customer inquiries & assist in dispute resolution.
- Support cash application team when there is a need for payment reconciliations.
- Accept and process credit card payments over the phone.
Education:
- Associate’s degree in accounting or finance.
- Bachelors in accounting or finance.
Security 101 is a DFWP and EOE. Our employees work in a motivating, team-oriented work environment. #LI-DNI